Wayne State University

IRB education, training and guidance

 
IRB Education 
Archived Training
Resources & Guidance

IRB Drop In Training: New sessions coming soon...

For more information or to schedule an education session, please contact IRB Training Coordinator, Heather Park-May at 313-993-7157 or gp2126@wayne.edu


IRB Full Board Pre-Review Service is now Available!!!

Pre-Review Service Flyer

For more information please contact IRB Training Coordinator, Heather Park-May at 313-993-7157 or gp2126@wayne.edu.


eProtocol 

eProtocol-IRB is a web-based system for submitting, tracking, reviewing and approving research protocols in a paperless environment.  eProtocol-IRB was released on Monday, December 18, 2017 and is currently in pilot testing by select researchers and staff at Wayne State University. eProtocol-IRB implementation is occurring in phases as each of the WSU IRBs are transitioned to the electronic system.  The PH1 IRB is currently accepting initial submissions using eProtocol.  The B3 Full Board is currently in the pilot phase of implementation of reviewing selected full board submissions only.  The remaining medical IRBs will begin eProtocol training fall 2018. Select faculty and staff have participated in system testing and evaluation, and additional faculty and researchers will be sought during the phased implementation.

If submitting to the PH1 IRB please e-mail PH1board@wayne.edu to receive submission information.

Note:  All new PH1 IRB submissions will need to submit using eProtocol-IRB effective March 28, 2018. 

B3 & M1 Submissions accepted via eProtocol coming December 2018

NOTE: VA Submissions will continue to use the traditional submission process (see Protocol Summary Form on Forms page for Instructions)

If you need assistance with an eProtocol submission please e-mail WSUIRBInfo@wayne.edu.

Upcoming eProtocol-IRB 2018 & 2019 Education Sessions 

Initial Submission eProtocol Training at IRB Administration Office

87 East Canfield 2nd Floor 

December 4, 2018 2pm - 3pm            
December 18, 2018 2pm - 3pm 
January 8, 2019  2pm - 3pm 
January 22, 2019 2pm - 3pm
February 5, 2019 2pm-3pm
Please register at WSUIRBInfo@wayne.edu

 

Amendment Submissions

at 87 East Canfield 2nd Floor

January 8, 2019

3:30pm  – 4:30pm

February 5, 2019

3:30pm-4:30pm

 

Continuation Submissions

at 87 East Canfield 2nd Floor 

December 18, 2018

3:30pm – 4:30pm

January 22, 2019

3:30pm -4:30pm

 

 

Initial Submission eProtocol Online Training Sessions 

November 27, 2018  2pm - 3pm                          
January 30, 2019 2pm-3pm
Please register at WSUIRBInfo@wayne.edu.  The link and instructions will be provided via e-mail.

 

For eProtocol questions, guest WSU Access ID assistance, or to register to attend an eProtocol Education Sessions please email: WSUIRBInfo@wayne.edu.

eProtocol IRB Submission Guidance Tools:

 

Archived training sessions

  • The Human Subject' Protection Regulations and You: What Everyone Should Know - Presented at WSU on October 25, 2012 by Elyse I. Summers, J.D., Director, Division of Education and Development, Office for Human Research Protections (OHRP)
  • International Research Training
  • Doing Research with the Veterans Health Administration – Presented at WSU in November, 2013, by Patricia Fox, Administrative Officer for Research, Department of Veterans Affairs John D. Dingell VA Medical Center.  This training walks you through how to gain permission to recruit VA participants as well as what you need to know to submit a research proposal to the VA.
  • Defining Human Participant Research: How to Determine if Your Project Requires IRB Oversight -IRB Drop in Training Session June 13, 2018 Slides are available for review by clicking here.

Resources and Guidance

IRB Handbook for Investigators

Handbook for Investigators: A Guide to the IRB and Human Research Protection Program. (March, 2015)

Join the IRB Research Listserv

IRB-info@lists.wayne.edu
It's easy to join: To subscribe, send an email to: WSUIRBInfo@wayne.edu


Research Design and Analysis Consulting  

The WSU Research Design and Analysis Unit provides assistance with the design of research projects and the statistical analysis of data. The service is available free of charge to Wayne State University faculty, staff, post-doctoral students, and graduate students. The service is not available to undergraduate students. Contact information:

(313) 577-9992
RDAUnit@wayne.edu


Guidance for getting started

Guidance for WSU Students Conducting Research


Guidance for Research That May Not Require IRB Review


Guidance for research with humans


Guidance for addressing characteristics of study design

Specimen Banking

Private Information/Bio Specimens Decision Chart (PDF) - Determining if IRB review is required
RIM&R Collection and Banking Specimens for Research Charts (PDF) - Determining if  IRB review is required
Resource List for Specimen Banking (.doc)


Material Transfer Agreements (MTAs)

When leaving the University and taking research data or specimens or if brining research data or specimens to the University, a Material Transfer Agreement (MTA) may be required. MTAs are contracts between two parties that describe the terms and conditions underlying the transfer of biological materials, chemical compounds, and other tangible research data or materials.

To facilitate the processing of both outgoing MTAs (Wayne State-owned materials to be transferred to an outside organization) and incoming MTAs (materials owned by an outside organization transferred to Wayne State), Technology Commercialization and Sponsored Program Administration have established procedures available at:

http://www.techtransfer.wayne.edu/industry/mta.php


Radiation Use in Research

If a study requires any imaging, therapeutic and/or diagnostic procedures involving radiation, a Radiation Safety Review is required prior to submitting the IRB protocol for review.  Contact the appropriate Radiation Safety Committee list at the end of Appendix G to receive a review and submit the Initial Protocol Summary form and Appendix G to that committee.  For Karmanos Cancer Institute, the PRMC conducts the radiation safety review for their protocols. For VAMC studies, the radiation safety review is done by the CIC.  

After you have completed the Radiation Safety Review process, you may submit the Initial Protocol Summary form and Appendix G to the IRB.  Please include evidence that the Radiation Safety Review review was completed.


Clinical Trial Registration - clinicaltrials.gov (see ClinicalTrials.gov Requirements-NEW!)

Clinical Trial research studies are required by law to be registered on the clinicaltrials.gov website [U.S. Public Law 110-85 (FDAAA)] and a statement must appear in the informed consent document stating that it is registered.  For more information about this law and requirements for sponsors and/or investigators, visit the PRS and U.S. Public Law 110-85 Information Page: http://prsinfo.clinicaltrials.gov/


Guidance for Advertising and Recruitment for Research

WSU Academica Snippets: A Snippet on WSU Academica is permissible as a means to recruit students and or employees for research however, prior IRB approval is required. Snippet requirements are 256 characters for the title, 512 characters for the summary and a link and image may be included. Spaces and punctuation are included in the characters. Most Departments, Colleges, and Divisions will have a designated snippet manager. If unsure of  a designated snippet manager, contact C&IT at  portalteam@wayne.edu . IRB approval is also required for any changes to already approved snippets. An amendment must be submitted and approved prior to using the modified advertisement.

Guidance for Using Facebook and other Social Media Websites for Advertising and Recruitment:

To use a publicly available social media site for recruiting only: (1) gain IRB approval to advertise on social networking sites (such as Facebook) via Appendix B, (2) ask permission from the site administrators (at various Facebook pages) and (3) post to sites only where you have gained permission to advertise.

To use a social media site that is not publicly available for recruiting only: (1) gain a letter of permission to advertise recruitment from each site/server owner, then (2) proceed to gain IRB approval to advertise there, (3) post to sites only where you have gained permission to advertise.


Guidance for export control and international travel:

Federal Export Control Regulations prohibit disclosure of certain information, technology and products to designated persons or entities, whether on U.S. soil ("deemed exports") or abroad.  If your research protocol involves this or traveling outside of the USA, refer to the Export Control department at http://research.wayne.edu/export-control/  to see if you are required to take an action.


Guidance on General Data Protection Regulation (GDPR):

Effective on May 25, 2018 the European General Data Protection Regulation (GDPR) took effect.  The Office of Human Research Protections (OHRP) has provided compilation guidance for IRBs and also stakeholders involved in human participant research in Europe.  For more information see OHRP's Compilation of European GDPR Guidances.


Guidance on conflicts of interest:

If you have a Conflict of Interest, you must bring this to the attention of the Conflict of Interest Committee prior to submitting your research study to the IRB. If you already have IRB approved studies and develop a conflict at a later point, report this when it becomes known.  For more info, contact the Conflict of Interest Committee: http://research.wayne.edu/coi/index.php


Department of Defense Research

Below is a link to the Guide for Department of Defense Researchers using Military Health System Data. This guide provides an overview of the MHS as well as guidance regarding the types of research data available within the MHS, reviews specific to the protection of human subjects, and requirements of the TRICARE Management Activity (TMA) Privacy and Civil Liberties Office (Privacy Office) for requesting MHS data. Although this document is not comprehensive, it seeks to provide useful information for DoD researchers about MHS data and required reviews. Investigators from outside the DoD need to be aware that there are requirements beyond those listed in this Guide, and they should seek additional guidance from the TMA Privacy Office and the TMA Human Research Protection Program (HRPP) regarding specific requirements. Should you have any questions, please contact TMA at 703-681-7500 or TMA_HRPP@tma.osd.mil.

http://www.tricare.mil/tma/privacy/hrpp/downloads/Guide%20for%20DoD%20Researchers%20on%20Using%20MHS%20Data.pdf


Create surveys with qualtrics:

The Qualtrics Research Suite is a user-friendly, feature rich, web-based survey tool which allows users to build, distribute, and analyze online surveys, collaborate in real-time, and export data in multiple formats.  It is available to all students, faculty and staff at WSU at no cost.  Karmanos also has this available to their employees. For more info at WSU: http://www.computing.wayne.edu/qualtrics/

Helpful Links - Outside Resources