IACUC Membership Appointments, Expectations, and Training

BACKGROUND

The following policy is to provide WSU IACUC members information regarding their responsibilities when appointed to the committee.

IACUC Procedure

Appointments

  • IACUC members will be appointed by the Institutional Official (IO) with input from the IACUC Chairperson and will receive their official appointment letter thereafter.
    • Appointments will be either as a full or alternate member.
    • Appointments for a new member will be for 1 year initially and renewed at the discretion of the IO for either another 1 to 2 years thereafter with subsequent renewals (1 to 2 year appointments).
      • Full members may request to change their status to alternate member, if they are unable to fulfill the expectations. The IO will decide how best to proceed with the request.
    • No IACUC member will serve for more than 8 consecutive years, unless an extension is granted by the IO.  Automatic extensions are often granted by the IO to DLAR veterinarians and non-affiliated members.  The Attending Veterinarian is required to serve on the IACUC.
    • Members may resign from the IACUC at any time.
    • The IACUC Chairperson will have a 3-year appointment initially. Thereafter, they may renew their appointment for another 3 to 5 years.

Expectations

  • IACUC members are expected to participate in polling (i.e. recommend DMR or FCR) of submissions.
    • It is expected that all IACUC members complete, at minimum, 75% of the polling in a 12-month period. This data will be considered in the evaluation for re‑appointment. 
  • It is expected that IACUC members will attend 75% (9 of the 12) monthly IACUC meetings.
    • This data will be considered in the evaluation for re‑appointment.
    • Exceptions will be considered by the IO and IACUC Chairperson
  • All IACUC members are expected to participate in a minimum of 1 semi-annual inspection per 12-month period.  No member shall be excluded from participating in facility expectations or program review.
  • All IACUC matters must remain confidential by the IACUC member and not discussed with other non-IACUC members.
    • IACUC members should be aware of federal regulations in the Animal Welfare Act, Title 7, Chapter 54, Section 2157 that it is unlawful for any member of the IACUC to release confidential information to a third party or to use, or attempt to use, confidential information to their own advantage.
  • If a potential conflict of interest exists regarding any IACUC-related duties, the IACUC member must recuse themselves.
    • IACUC members will complete a financial Conflict of Interest form via eProtocol.

 

Training

BACKGROUND

The Guide for the Care and Use of Laboratory Animals (the Guide, NRC 2011): "It is the institution's responsibility to provide suitable orientation, background materials, access to appropriate resources, and, if necessary, specific training to assist IACUC members in understanding their roles and responsibilities and evaluating issues brought before the committee." (p. 24)

Orientation for New Members

New IACUC members are trained by a senior staff member of the IACUC office.  They will discuss general details of protocol review, use of the eProtocol system, IACUC office procedures, policies, forms, and relevant documents/publications.  Specific topics of discussion are as follows:

  • The responsibilities of the IACUC members:
    1. Protocol and Grant Review
    2. Semi-annual Inspections and Program Review
    3. Amendment Review
    4. Review of Policies, Standard Operating Procedures, and Guidelines
    5. Service on Sub-committees when appropriate

 

  • Procedures followed by the IACUC office:
  1. Meeting structure
  2. Protocol processing
  3. IACUC reviewer procedures and documentation
  4. Communication with Principal Investigators regarding IACUC decisions
  5. Protocol revisions and approval
  6. Amendment types, review, and approval
  7. Composition of meeting minutes
  • The following publications and documents will be provided (in either electronic or hardcopy):
  1. The Guide for the Care and Use of Laboratory Animals (the Guide, NRC 2011)
  2. Institutional Animal Care and Use Committee Guidebook (ARENA)
  3. WSU General Assurance with PHS
  4. Current Semi-annual Program Review Report
  5. IACUC Membership List
  • A tour of all WSU facilities can be arranged.
  • New members can meet individually with the Chair and/or the Institutional Official.
  • New members will not be assigned to review protocols until after he/she attends at least one meeting; the timeframe can be extended as necessary.
  • An introduction to the IACUC website can be provided.

 

Online Training for Members

All committee members are required to complete the following modules available through the Collaborative Institutional Training Initiative (CITI) Program:

  • Working with the IACUC, Lab Animal Research (a refresher course is required every 3 years)
  • Essentials for IACUC Members
  • Responsible Conduct of Research

National Training

  • All new IACUC members should complete a national training program (e.g. IACUC 101 Training Course) as soon as it can be arranged (within the first year of their initial appointment).
  • The IACUC Chairperson must complete a national training program that includes advanced training (e.g. IACUC 101, 201, and 301 Training Courses) as soon as it can be arranged (within the first year of their appointment as Chairperson.
  • Any exemptions to the training requirements need the written consent of the Institutional Official.

Ongoing Training

Several times each year, educational presentations (e.g. webinars) are made available to the IACUC.  During some convened meetings, the IACUC will discuss change(s) in regulations or institutional policies, or a scientific topic of relevance to the Committee.  The IACUC members receive emails with links to articles, training programs, etc. that are applicable and discussion is always welcomed.


Approved: August 2006

Revisions Approved: 8/2008, 12/2012, 10/2018, 4/2021