Institutional Biosafety Committee (IBC) Applications

As an institution receiving funding from the National Institutes of Health (NIH), WSU is subject to the NIH Guidelines for Research Involving Recombinant or Synthetic Nucleic Acid Molecules.

Risk Group 2 (RG2) agents are associated with human disease for which preventative or therapeutic interventions are often available.

All research subject to the NIH Guidelines or with RG2 agents requires review by the IBC.

Protocol Applications

The IBC has transitioned to an online submission process (eProtocol).  

Protocols for work including US Army Funded Research using cadaveric materials, or applications for work with inactivated high risk agents is not currently integrated into the eProtocol system.  Forms required for these types of application can be found below and should be submitted via e-mail to the WSU Biosafety Manager.

Regardless of the application type, approvals are valid for three (3) years from the initial review/approval process and apply only to the lab originally inspected and the investigator originally approved.

If you have a current, approved protocol that is on the old Word application form, you do not need to use eProtocol at this time. You can submit amendments to these protocols using the Word documents below.

eProtocol Applications

For eProtocol applications, please follow the information below.

A Division of Research eProtocol website with training manuals and a link to eProtocol can be found at http://research.wayne.edu/eprotocol/.

You can access eProtocol directly at https://ksprodweb.ovpr.wayne.edu/.

  • Please make sure you use the latest version of one of the supported browsers: Firefox or Safari

eProtocol Frequently Asked Questions (FAQs)

General Questions

As a Principal Investigator what do I need to know before I submit a protocol using eProtocol?

Step-by-step overview for review and approval

How do I add my WSU Access ID to the CITI Program so that eProtocol can access my online training records?

How do research personnel complete their certifications and COI disclosures?

How does a Chair (signatory official) certify a protocol?

Protocol Application Questions

What forms do I need to attach?

Can I really only submit one amendment at a time in eProtocol?

All our required training is complete but this is not reflected in eProtocol - how do we fix this?

Trainings that have recently been completed in CITI will not be reflected in eProtocol until the two systems have synchronized.  This process is completed once per day.  For the synchronization process to work it requires that each user has included their WSU Access ID in their CITI profile.  

To update a CITI training profile, please complete the following:

  1.  Log into CITI
  2.  Go to the "My profiles" heading
  3. Scroll to the bottom of the page and locate "Wayne State University-Detroit, MI Profile" and expand that tab
  4. Scroll down to WSU Access ID and input your information
  5. Scroll to the very bottom and click the "update profile" button

This should complete the process and the training records in eProtocol should be up-to-date after the next scheduled synchronization has been completed.

Stand-alone Application Documents:

The following types of IBC applications are stand-alone application forms and are not currently merged with the e-protocol format.  Please submit electronic copies of these documents to the WSU Biosafety Manager.

US Army sponsored work with cadaveric material

  • All research activity that is being supported by grants from the US Army and involve the use of cadaveric material must obtain approval from the WSU IBC.

Inactivated High Risk Agents (Select Agents, Select Agent Toxins, Risk Group 3 or 4 pathogens) 

  • Research groups or core facilities that plan on receiving inactivated high risk biological agents must obtain prior approval from the WSU IBC.

Amendment forms

If you have a currently approved protocol that is not via eProtocol and wish to alter the research procedures, add a new agent, move to a new location, or hire new employees to work on the IBC approved projects, then you are required to submit a Protocol Amendment Form.

If you are unsure if an amendment is required, please contact the WSU Biosafety Manager.